Job Purpose:
To carry out and supervise the overall operations in the lubes warehouses relating to safe physical products receipt , warehousing, loading and dispatching the same to customers and other depots while conforming to the laid down group HSSE procedures.
Requirements
Main Accountabilities:
- Prior to commencement of operations in the morning, check warehouse access seals are intact and same as those used overnight as per the seals register
- Responsible for receiving amp; checking incoming orders/deliveries and for staging and checking outgoing orders/deliveries for accuracy. This would include making sure the correct product is put into and pulled from the appropriate allocated storage area for each product.
- Utilize company software and technical resources to assist in inventory control, order entry, and lubricant support when needed.
- Physically receive all invoice / delivery note copies to confirm all are stamped by customers and maintain a register for executed invoice / delivery note copies. Forward the documents to the warehouse supervisor for further actions.
- Physically receive all product returns and maintain the receipt book for tracking purposes and ensures closure of the credit note by follow-ups with warehousing supervisor.
- Ensure the overall maintenance, organization and cleanliness of the Lubricant warehouse and equipment.
- Maintain a warehouse equipment breakdown log and follow up with the maintenance technician for speedy closure to minimize downtime.
- In case of manual loading, record in manual register and promptly capture the same immediately system is back and record the SAP document replacing the manual document in the register.
- Review daily warehouse PI register, follow up with actions parties, and give feedback accordingly.
- Assist in the day-to-day operation of Lubricant warehouse amp; storage facility, by overseeing physical product inventory, product rotation, and product repackaging and product transfers.
- Assist in the periodic inventory stock counts and be the primary responsible party to support Warehouse Supervisor in inventory control.
- At the end of every operating day, lock and seal all the warehouse access points and record seal numbers used.
Key Challenges:
- Timely and accurate dispatch of finished packed products
- Truck turn around and Gate to Gate management process
- Ensure timely and accurate documentation of all orders to eliminate delays and customer complaint.
- Safe stock arrangement and accurate stock counts within constraint space.
- Managing contractor staff.
Job Knowledge, Skills amp; Experience:
- Minimum Higher Diploma in supply chain management or Equivalent.
- An experienced operations professional with 3 years and above
- Good communication skills with both colleagues and third parties
- Ability to work under pressure, long and odd hours including weekends when necessary.
- Ability to use Microsoft Office programs (Word, Excel, PowerPoint)
- Ability to communicate effectively including Kiswahili.
Interested qualified candidates should apply not later than 12th September 2023.
*Shell amp; Vivo Lubricants Kenya does not charge any fee for any Recruitment process.