Regional Logistics Specialist
Action Against Hunger, Kenya
Job Description
Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 7 countries: Ethiopia, Haiti, Kenya, Somalia, South Sudan, Tanzania, Uganda and Action Against Hunger-USA has over $60 million in programs, and approximately 1,600 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
I. Summary of position
As a senior member of the Logistics Department, the Regional Logistics Specialist will be responsible for developing, managing and guiding on logistics related activities in the Action Against Hunger HEARO country offices as assigned.
The Regional Logistics Specialist provides technical logistics support, advisory and follow-up to the Action Against Hunger HEARO country logistics teams and select stakeholders within the wider organization.
The Regional Logistics Specialist:
- Purpose: Acts as a subject matter expert, providing professional logistics advice to keystakeholders in the areas of supply chain management, audit and compliance, asset and fleet management, record keeping and data management. Identifies operational challenges that affect the effectiveness and integrity of resource management. Applies professional logistics concepts, standards and best practices from within the non-profit and other sectors in support of high quality program delivery at country level.
- Engagement: Collaborates with key stakeholders providing substantive input to thedevelopment of logistics strategies, processes, work plans, direct technical support and capacity development solutions in line with the needs of Action Against Hunger-HEARO country offices.
- Delivery: Assesses effectiveness of the logistics components of programs, systems andprocedures, providing analytical work that is effectively organized and delivered within Action Against Hunger-HEARO established tools and procedures. Interacts with country offices to facilitate assessment of logistics needs and design tools/systems and logistics solutions that meet country office context.
II Essential job functions
Country Logistics amp; Security Management Support
- Reviews and ensures the regular production of the country logistics reports are treated and integrated at global level.
- Oversees internal control processes and appropriate use of resources ensuring that Action Against Hunger-HEARO countries are working in accordance with internal logistics procedures as well as all donor rules and policies.
- Proposes and leads improvements in logistics processes for country offices specific to the Regional Logistics Specialist scope of work.
- Provides technical guidance, mentoring, capacity building and professional development solutions to the Heads of Logistics at country level.
- Plays a key role in the performance management of the Heads of Logistics at country level providing input on their technical skills, the accuracy of their work and timeliness of budgeting and reporting.
- Oversees the preparation of required logistics reports to Action Against Hunger-USA and donor agencies (USAID, EU, ECHO, UN, etc.)
- Provides analysis, input and feedback for the development country security plans including operational security of staff and equipment.
Logistics Information Management/Internal amp; External Representation
- Documents, develops and standardizes tools, procedures and ways of working in logistics and security.
- Participates in the design of the Action Against Hunger-USA logistics strategy and the achievement of its objectives
- Identifies, adapts and implements best practices in the areas of logistics management from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or organizational level.
- Represents Action Against Hunger-USA in relevant platforms and contributes to the overall visibility of the Logistics department.
Human Resources - Selection, Placement and Orientation:
- Contributes to the recruitment of logistics professionals at country level by providing a technical assessment of each candidate’s skills amp; expert tests, conducting technical interviews, sharing documentation and notes with the HR department for the database and placement purposes).
- Provides technical advice and technical validation of Logistics JDs for country positions.
- Works with the HR department to determine which available candidates are technically qualified for open positions.