Associate, Procurement
Evidence Action, Kenya
Job Description
About Evidence Action
Evidence Action is a global non-profit organization with an approach distinctive in international development - we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Our programs have grown since our founding in 2013 to reach over 280 million people annually. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator.
We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Initiative has helped governments in Africa and Asia deliver over 1.4 billion childhood deworming treatments, improving health, education, and incomes. Dispensers for Safe Water provides sustained safe water access to over 4 million people in rural Africa, preventing childhood illness and deaths.
We drive innovation. Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs which do not meet our criteria; those that advance deliver outsized impact for millions of people.
We are global. Across eight countries in Africa and Asia, our 400+ people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background - with over 90% of our people in the countries where our impact is focused.
We have big ambitions. Our goal is to double our impact by 2024, to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action - because poverty doesn’t wait, and neither should we.
We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as it does us, we invite you to join us.
Job purpose
The Associate, Procurement will be a key member of the FAO Team, providing strategic oversight and planning of the dispenser hardware supply chain. The incumbent is required to support the procurement activities in the Nairobi Office.
Under the guidance and supervision of the Associate Manager, Operations the Associate, Procurement provides administrative support in the management of a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for the Nairobi EA Office, ensuring high-quality and accuracy of work. The incumbent will use their own discretion to address unforeseen situations, seeking advice from and/or reporting to the supervisor as applicable. The Associate, Procurement will liaise with heads of departments in order to ensure the best support, all while promoting a client, quality and results-oriented approach.
Duties and responsibilities
a) Procurement Operations:
- Supervise the casual staff in the procurement department ensuring the department activities are conducted in accordance with the procurement policy and with utmost professionalism.
- Conduct local procurements and manage the entire procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.
- Ensure the procurement policy is adhered to for all purchases at Evidence Action and liaise with the Associate Manager of Operations for any revisions and updates needed.
- Reviewing invoices, delivery notes and purchase orders and initiating payment and facilitating timely payments.
- Creation and maintenance of preferred supplier list for Nairobi.
- Managing Inventory and Property registers for the organization as will be delegated by the Operations department.
- Taking up insurance covers for inventory and property within Nairobi amp; western Region while working with the Operations department.
- Prepare procurement status reports for Nairobi to reconcile with the overall country procurement plan and report on any deviation.
- In collaboration with the Associate Manager of Operations, support in enforcing the mainstreaming of procurement best practices across the organization to enhance the efficient and timely servicing of procurement requests.
- In collaboration with other procurement team members support the existing SO