Assistant, Finance Administration
VillageReach, Kenya

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive.We develop solutions that improve equity and access to primary health care.This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 70 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

VillageReach is seeking a Financeamp; Administration Assistant who will work under the direct supervision of the CFO. This role will support the organization in coordinating the financial and administrative operations of all programs globally for VillageReach. Under direct supervision of the CFO, the Finance and Administration Officer will be responsible for overall maintenance of financial records, processing of payments, maintenance of assets, coordinating all operational activities and general administration of VillageReach offices. This position will be located in Sub-Saharan Africa with preference for countries where VillageReach currently has staff: Malawi, Mozambique, Democratic Republic of Congo, South Africa, Kenya, Cote d’Ivoire, Nigeria, Tanzania, Uganda, or Zambia.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

Financial Management

Perform daily duties such as:

• Maintain a system of financial documents and supporting files, including proper substantiation of payments made including proper approvals and coding, that ties to the General Ledger within sage Online;
• Manage petty cash, payments, and record expenses;
• Review and process payment requests; operational and travel advances requests,
• Monitor advances and reconciliation of expenditures using Concur expense platform;
• Prepare, collect, compile and declare sums paid to third parties
• Support monthly duties, such as:
• Submission of monthly financial report due to HQ;
• Submission of monthly cash request due to HQ;
• Perform any adjusting entries created during finance items review process;
• Reconcile balance sheet accounts, including banking, petty cash, advances, prepaids, and accounts payable.

Administration and Coordination:

• Recommending, implementing, and maintaining efficient systems.
• Handling finance communication, managing the finance e-mail and other finance related email inboxes; and ensuring timeous acknowledgement and feedback on all finance related matters.
• Compiling, coordination, and maintenance of the annual finance calendar and ensuring that timelines and deadlines are adhered to.

Resource Management:

• Assisting in the procurement and maintenance of office equipment, furniture, computers and other assets including managing and updating the inventory of office assets.
• Any other duties as required.

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization.
• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed.
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access

Job Rewards and Benefits