Job Description
Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. For over 100 years, Planned Parenthood has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions. Planned Parenthood Action Fund (PPAF) is the advocacy and political arm of PPFA.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood PP Globalseek a seasoned, dynamic and dedicated Bilingual (French and English) Associate Director, Grants and Compliance, in the Africa Regional Office. This job reports to the Director of Grants and Compliance in Planned Parenthood Global. The Africa Regional Office provides technical, financial and programmatic support to PP Global funded partners in the Africa and Latin America Region.
Purpose:The Bilingual Associate Director, Grants and Compliance (Gamp;C) is responsible for leading and administering the execution and monitoring of grant funding activities of the PP Global Africa Regional Office, while managing and providing technical assistance to in-country partners and programs teams on the implementation of activities, reporting, communications, and other functions in successful execution of PP Global Projects in Africa. This role is part of the larger Global Operations team.
Delivery :
KEY ROLES AND RESPONSIBILITY:Grant Management:1. Lead financial grant management implementation process from partner selection to project close out, being diligent in monitoring donor compliance while providing capacity building to all stakeholders involved. Guides Program staff through the strategic and operational end of the grantmaking process.2. Reviews and provide feedback on grantee financial reports and deliverables regardingcompliance, working with Program staff and Finance to ensure that grants are effectivelymonitored and closed out in a timely fashion.3. Work in partnership and coordination with programs teams to guide partner implementationof donor funds, ensuring high impact results, donor compliance and effective use of funds, providing technical assistance as needed4. Manage the appropriate systems including Fluxx and Mides to ensure the organization and maintenance of meticulous records for each Partner, tracking and ensuring all the necessary documentation is submitted in a timely manner, validating quality of data for decision making purposes5. Serve as liaison between Partners, technical/operations staff, and the ARO office and US to clearly document, address and resolve any necessary issues or challenges encountered during grant implementation.6. Work proactively and closely with individual Partners to identify and remedy any delays or problems encountered in the implementation of the grants, ensuring issues are reportedimmediately to the appropriate program staff.7. Provide teams with accurate and timely consolidated reports of financial expenditures for donor-mandated reports, that allow for agile decision making8. Work closely with Partners providing financial oversight and review/processing of payment documentation (receipts) as needed, providing technical assistance on best practices for donor funding implementation.
Financial Advising:1. Lead, design and deliver capacity building sessions and technical assistance with keystakeholders on subject matters related to the financial strengthening of an organization,financial leadership and sustainability, donor funding best practices, financial riskassessment and strategic financial planning2. Participate in the design and solicitation process for future awards and the selection ofadditional Partners; assume a lead role to ensure the process is well-managed and conducted in a collaborative and efficient manner. Lead onboarding process of new Partners to provide assessment of their financial readiness, financial health and risks in assuming new awards3. Collaborate with the Director of Grants and Compliance on designing and implementing a technical assistance program tailored to the needs of each new partner, focused onstrengthening the organization's financial health and sustainability4. Collaborate and implement capacity building workshops and programs that enable ourpartners to grow financially and become ready to graduate5. Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the award and operational budget.6. Oversee the coordination of timely submission on approved milestones and deliverables (ie financial reports); work closely with Partners to complete any delayed or incomplete milestones.7. Collaborate with Program Officers to draft regular reports on the Partners’ progress andactivit
Job Specification